# Purchase Orders

### Overview

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The **purchase order** provides an Eazi solution for managing all r**eceiving** in the inventory system. This enables tracking of ordered goods and full visibility on your PO's improving accuracy, accountability, and coordination between inventory teams and sales operations.

This system allows you to handle the receiving of **purchase orders**. We can add additional **information and documents** to orders **received, print labels** for items on your purchase order, **quality control** handling for goods on a PO, and perform **movement request** for stock received.

### Purchase Order Table

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#### Filters

The filters allow you to find and view **purchase orders** that are relevant to your **search**.

* We can **filter** on orders to be received by a **warehouse**. 
* **Status** which indicates where in PO life cycle the order is at. We can **filter** on the following.
  * **Open** - Awaiting to be processed.
  * **Closed** - Canceled or Voided PO.
  * **Received** - items have been received/Distributed.
  * **Partially received** - only some items of the purchase order have been delivered.
  * **Open or Partially received** - PO's that are awaiting to be processed or waiting on some items to be delivered.

#### Different types of Purchase Orders

![](/files/ia0JNj9oXK9CkqTqI8kM) **Cross Docked** - Inventory stock that has been received, quality checked, moved from received to dispatch without needing to go through the stock shelving process and picking.

![](/files/vmwT6T8eWgVZoryo4XFl) **Drop Shipped** - Purchase Orders that are dispatched directly to the client from the supplier.

![](/files/V0KbR7KguXvAYbqguyTS) **Packing List Loaded** - Purchase Orders that have documentation specifying how to pack received items outbound to clients.

![](/files/P1nPHBq2H7o4LtUndT8Q) **Distribution List loaded** - Purchase Orders which have multiple dispatches to be fulfilled. you can click on PO records with this icon to view the distribution list.

#### Columns

|                     |                                                       |
| ------------------- | ----------------------------------------------------- |
| Column              | Description                                           |
| Created             | The Date the purchase order was initiated             |
| Receipts            | The goods received voucher and stock issue voucher    |
| Receiving Warehouse | The warehouse where the goods are to be processed.    |
| Document No         | Purchase order number associated with the PO document |
| Customer            | The client who's goods will be dispatched too         |
| Supplier            | The supplier of the PO's goods.                       |
| Supplier Ref        | The suppliers documents and reference number          |
| Units               | Total number of items to be processed                 |
| Delivery Date       | The expected delivery date of the goods               |
| Status              | Indicates where in the process a purchase order is    |

### How to use this feature

Once on the Purchase Order List page you can interact with purchase order number under the **Document No** columns.

### Next steps

1. After clicking on a purchase order number a modal will pop up allowing you to append information to the PO.
2. After filling out necessary info. Click the **Received At Warehouse** button. this will create a **GRV** indicating that the goods have been received.
3. You should see a **GRV** populate under Receipts for the particular PO you are working with. There are two options to get to the next step.
   1. Click on the the GRVs number highlighted green. 
   2. click on the down arrow right at the end of the row and select view. Here you can view all PO related info (excluding sales sensitive info).  You will see a GRV under receipts information, next to Action click on **Continue.**
4. On the **Order Line Items** specify the condition of received units, "Good" or "Damaged". on this step you can also print item barcodes and labels. When done select items to process via the check box in the left most column and click Next Step.
   1. **OPTIONAL** if Damaged. Any items that have issues labeled "Damaged" will require a **Bad Stock Reason.** On this screen we must select a reason and a reason description as to why that stock is bad. we can upload an image, which is optional, to help explain the reason.
5. The last step will show us bins the goods will be processed to and let us confirm. When happy click the **Complete** button at the top right.

### Tips

* You can Create a **Movement Request** for a purchase order. Click on the **down arrow -> View** under the settings column**.** Here you can see PO documents and details, at the top right of the screen -> **Create Movement.** 
* While your still on the PO view page you can view a **GRV** by clicking on the little link icon next to the GRV document number.
* If for what ever reason you want to **close** a **Purchase Order** click on **down arrow -> Close PO** under the settings column


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