Checking

Checking is the process of inspecting stock before it leaves the warehouse to ensure accuracy and quality. This step verifies that the items picked for a customer order match the order requirements an

⏱️ When is Checking Performed?

• ✅ Checking is carried out after an order has been fully picked.

• 📦 The picker moves the order(s) to the checking station, where the checking process begins.

• ⚠️ If there are discrepancies (wrong items, incorrect quantities, or damages), they will be identified at the checking station.

• 👤 Ideally, the user performing the checking should be different from the picker for better control and accountability.

---

📋 Which Orders Can Be Checked?

Only fully picked orders can move into the checking process. 🚫 Orders that are partially picked cannot be checked until completed.

---

🛠️ How to Perform Checking in OrderEazi

Step 1️⃣ – Start Checking

1. 📂 From the side menu, click on Start Checking.

2. 👨‍💼 If the user is an Admin or Checking Supervisor, they will be redirected to the Checking Listing, which contains a Start Checking button.

3. 🔄 Clicking this button redirects the user to the Checking Barcode Scan screen.

4. 📲 Scan the Picking Slip barcode to begin the process.

---

Step 2️⃣ – Scan Picking Slip

1. 📑 Once the picking slip barcode has been scanned, the system verifies that the order is fully picked.

2. 🖥️ The user is redirected to the Checking Items screen.

3. 📊 The system displays:

   • 📦 Total Quantity Scanned

   • ➕ Total Quantity Over Scanned

   • 🧾 Picking Slip Items (with required, scanned, and over quantities)

4. ➕ Click on Add Box to continue.

---

Step 3️⃣ – Add a Box

1. 🏷️ When the Add Box button is clicked, the system assigns and prints a Box Label.

2. 🔐 Each box label is uniquely generated and linked to the order for traceability.

---

Step 4️⃣ – Scan or Add Items into Boxes

1. 📲 Once the box has been added, scan or manually add items into that box.

2. 📦 If the current box becomes full, click on Add Box again to create another box.

3. ✅ After all items have been checked into one or more boxes, click on Complete.

---

Step 5️⃣ – Variance Report (if enabled)

1. 📝 Clicking Complete will redirect the user to a Variance Report, provided this setting is enabled.

2. ⚙️ If variance reporting is not enabled, the checking process is completed immediately.

3. 🚨 If there are variances:

   • 👨‍💼 A supervisor will be required.

   • 🔄 Each line or the entire check can be reset and reopened for re-checking.

   • ✔️ If the supervisor decides to proceed and accept variances, they can force the variances through by clicking Proceed.

---

Step 6️⃣ – Validate Boxes (if enabled)

1. 📦 If the Validate Boxes setting is enabled, the user will be redirected to a screen where they must scan all box labels.

2. 🔒 This ensures that all boxes are packed and sealed before completing the process.

---

Step 7️⃣ – Completion

1. 🎉 The final step is a confirmation message to the user.

2. ✅ This confirms that the checking process has been successfully completed.

---

📌 Summary

The Checking process in OrderEazi ensures that orders leaving the warehouse are: ✔️ Accurate ✔️ Quality-checked ✔️ Properly boxed and labeled

It involves:

1. 📲 Scanning the picking slip

2. 📊 Verifying items and quantities

3. 🏷️ Assigning boxes and scanning items into them

4. 📝 Reviewing variances (if enabled)

5. 📦 Validating box labels (if enabled)

6. 🎉 Completing the check with confirmation

This step forms a crucial part of the Inventory Management Module and helps maintain accuracy, accountability, and customer satisfaction.