Checking
Checking is the process of inspecting stock before it leaves the warehouse to ensure accuracy and quality. This step verifies that the items picked for a customer order match the order requirements an
⏱️ When is Checking Performed?
✅ Checking is carried out after an order has been fully picked.
📦 The picker moves the order(s) to the checking station, where the checking process begins.
⚠️ If there are discrepancies (wrong items, incorrect quantities, or damages), they will be identified at the checking station.
👤 Ideally, the user performing the checking should be different from the picker for better control and accountability.
📋 Which Orders Can Be Checked?
Only fully picked orders can move into the checking process. 🚫 Orders that are partially picked cannot be checked until completed.
🛠️ How to Perform Checking in OrderEazi
Step 1️⃣ – Start Checking
📂 From the side menu, click on Start Checking.
👨💼 If the user is an Admin or Checking Supervisor, they will be redirected to the Checking Listing, which contains a Start Checking button.
🔄 Clicking this button redirects the user to the Checking Barcode Scan screen.
📲 Scan the Picking Slip barcode to begin the process.
Step 2️⃣ – Scan Picking Slip
📑 Once the picking slip barcode has been scanned, the system verifies that the order is fully picked.
🖥️ The user is redirected to the Checking Items screen.
📊 The system displays:
📦 Total Quantity Scanned
➕ Total Quantity Over Scanned
🧾 Picking Slip Items (with required, scanned, and over quantities)
➕ Click on Add Box to continue.
Step 3️⃣ – Add a Box
🏷️ When the Add Box button is clicked, the system assigns and prints a Box Label.
🔐 Each box label is uniquely generated and linked to the order for traceability.
Step 4️⃣ – Scan or Add Items into Boxes
📲 Once the box has been added, scan or manually add items into that box.
📦 If the current box becomes full, click on Add Box again to create another box.
✅ After all items have been checked into one or more boxes, click on Complete.
Step 5️⃣ – Variance Report (if enabled)
📝 Clicking Complete will redirect the user to a Variance Report, provided this setting is enabled.
⚙️ If variance reporting is not enabled, the checking process is completed immediately.
🚨 If there are variances:
👨💼 A supervisor will be required.
🔄 Each line or the entire check can be reset and reopened for re-checking.
✔️ If the supervisor decides to proceed and accept variances, they can force the variances through by clicking Proceed.
Step 6️⃣ – Validate Boxes (if enabled)
📦 If the Validate Boxes setting is enabled, the user will be redirected to a screen where they must scan all box labels.
🔒 This ensures that all boxes are packed and sealed before completing the process.
Step 7️⃣ – Completion
🎉 The final step is a confirmation message to the user.
✅ This confirms that the checking process has been successfully completed.
📌 Summary
The Checking process in OrderEazi ensures that orders leaving the warehouse are: ✔️ Accurate ✔️ Quality-checked ✔️ Properly boxed and labeled
It involves:
📲 Scanning the picking slip
📊 Verifying items and quantities
🏷️ Assigning boxes and scanning items into them
📝 Reviewing variances (if enabled)
📦 Validating box labels (if enabled)
🎉 Completing the check with confirmation
This step forms a crucial part of the Inventory Management Module and helps maintain accuracy, accountability, and customer satisfaction.
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