> For the complete documentation index, see [llms.txt](https://support.ordereazi.com/central/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.ordereazi.com/central/warehouse-management/outbound/checking.md).

# Checking

Check a picked order against its picking slip, pack it into boxes with labels, deal with variances, and create the Delivery Note.

A wrong item caught in the warehouse costs a few minutes, but caught by your client it costs a return and their trust. In OrderEazi, a checker scans every item into boxes, and the count is compared with the picking slip (the picker's list of products and bins). Checking is the last count before the order leaves, and it creates the order's Delivery Note.

### Before you start

You'll need:

* **Permissions:** To check orders, **Perform Checking**, in the **Warehousing** permission group. To deal with variances (differences between what was picked and what was checked) and see every checked order, **Checking Supervisor**, **View and Use as Manager**, or **View and Use as Administrator**.
* **A fully picked order:** Only picking slips with the status **Fully Picked** can be checked. See [Picking](/central/warehouse-management/outbound/picking.md).
* **A box label printer:** Box labels print on your computer's **Box Label Printer**. See [Printers](/central/warehouse-management/management/printers.md).
* **Settings:** The **Checking Settings** in [Warehouse settings](/central/warehouse-management/warehouse-settings.md) change the steps below.

### How to check an order

1. In the warehouse menu, select **Outbound** > **Start Checking**. Supervisors select **Outbound** > **Checking**, then **Start Checking**.
2. Scan the picking slip's barcode. The **Checking Items** screen opens.
3. Select **Add Box**.
4. If you're asked for the box's size, choose it. A label prints for the box.
5. Scan each item as you put it in the box. A pack barcode counts the whole pack.
6. When the box is full, select **Add Box** for the next one. If you're asked for the full box's weight, enter it.
7. Repeat steps 4 to 6 until every item is in a box.
8. Select **Complete**.

If every count matches, you'll see "All the items were successfully checked and processed." With **Validate Checking Boxes** on, you scan each box before that. See [How to validate the boxes](#how-to-validate-the-boxes). If the counts don't match, see [When there are variances](#when-there-are-variances).

**Total Quantity Scanned** and **Boxes** show your progress. With **Check Default Price** on, each scan shows the product's default price, so you can check it against the price label. The box size and weight questions come from **Capture Checking Box Dimensions**.

**Example:** Thabo checks PS000921: 40 units of CHAIR-01 and 6 of MUG-11. He scans the slip, selects **Add Box**, and sticks the label on box 1. He scans 20 chairs into it, adds box 2 for the other 20, and box 3 for the mugs. He selects **Complete**, and the Delivery Note is created with 3 boxes.

#### How to type a quantity

For a line with more than the **Minimum Quantity Allowed** in Warehouse settings, you're asked to **Enter Quantity** after the first scan. Type the total going into the box, and select **Submit**.

#### How to count without scanning every unit

With **Do Fully Blind Checking** off, you don't scan each unit. The screen lists each product, and you type the quantity you counted under **Current Scan Qty**, then press Enter.

#### What can stop you checking

* **"No open Picking Slip can be found for scanned barcode \[number]":** The picking slip in place of \[number] isn't **Fully Picked** yet. Finish picking it first.
* **"The picking slip \[number] has already been checked":** It's done. Find it in **Checking** with the status **Checked**.
* **"There is no box allocated for checking, please add a box to continue with checking":** Select **Add Box** first.
* **"Box \[number] has no items scanned into it. No new box has been added to the checking.":** Scan something into the last box before you add another.

### When there are variances

When you select **Complete** with variances, such as an item missing or one extra, the **Checked Variance Report** opens. It shows each product's **Order Qty**, **Picked Qty**, and **Checked Qty**.

If you see **Supervisor required**, ask a supervisor to enter their code under **Enter Supervisor Code** and select **Validate**. See [When a supervisor's code is needed](/central/warehouse-management/getting-started-with-warehouse-management.md#when-a-supervisors-code-is-needed). The supervisor can then:

* **Reset Line:** This sets one line's count back to 0, so it can be checked again.
* **Reset Checking:** This sets every count back to 0, and removes the boxes, so the whole order can be checked again.
* **Reopen Checking:** This sends the order back to the checker, keeping the counts so far.
* **Proceed:** This accepts the variances, and completes the checking with what was counted. Select **Proceed** again to confirm.

You can't proceed with more of a product than the order needs. Reset the line, and check it again.

With **Variance Report** on, the report only opens when there are variances. With it off, the report also opens after a checking with no variances, so the checker can see the counts.

### How to validate the boxes

With **Validate Checking Boxes** on, the **Validate Boxes** screen opens after **Complete**, listing the order's boxes.

Scan each box's label into **Scan box**. When the last box is scanned, the packing list prints, and the checking is completed.

If you see "Box: \[number] does not belong to this order.", with a box number in place of \[number], that box is from another order. Set it aside.

### What happens when checking is complete

* **Delivery Note:** A Delivery Note is created for what was checked, and the Sales Order's status changes to **Checked**.
* **Packing list:** The order's packing list shows which items are in each box.
* **Email:** If **Email Ready for Dispatch** is on, the project's sales rep gets an email.

The order is now ready to go out on a tripsheet (the list of deliveries for one driver's trip). See [Dispatch](/central/warehouse-management/outbound/dispatch.md).

### How to find a checked order

1. In the warehouse menu, select **Outbound** > **Checking**.
2. Choose a **Status**: **Fully Picked** (waiting to be checked) or **Checked**. Or type a Sales Order, picking slip, or project number in **Document Number**.
3. Select **Filter**.

In a checked order's row, select the gear for these:

* **Print Box Label(s):** Tick the boxes to reprint, and select **Print**.
* **View Packing List:** This shows the items in each box.
* **Variances:** This opens the order's **Checked Variance Report**.

To download the list as a spreadsheet, select **Export**.

### Related pages

* [Picking](/central/warehouse-management/outbound/picking.md): pick the order first
* [Dispatch](/central/warehouse-management/outbound/dispatch.md): send the checked order out
* [Box Dimensions](/central/order-management/settings/box-dimensions.md): the box sizes you choose from