> For the complete documentation index, see [llms.txt](https://support.ordereazi.com/central/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.ordereazi.com/central/warehouse-management/inbound/purchase-orders.md).

# Purchase Orders

Find the Purchase Orders your warehouse is waiting for, see their receipts, move received stock to the shelves, and close a Purchase Order.

When a supplier's truck arrives, your receiving team needs to find the right order fast. **Purchase Orders** in OrderEazi's Warehouse Management lists your warehouses' Purchase Orders, with the deliveries already received against each one.

### Before you start

**Permissions:** You need one of **View Purchase Orders and GRVs**, **Receive against Purchase Orders (GRV)**, **View and Use as Manager**, or **View and Use as Administrator**, in the **Warehousing** permission group. Any of them lets you see and receive Purchase Orders. To close a Purchase Order, you need any of them except **Receive against Purchase Orders (GRV)**.

**Warehouses:** You only see Purchase Orders for the warehouses ticked under **Manage Warehouses** on your user, unless you have **View and Use as Administrator**. If a warehouse is missing, ask your OrderEazi administrator to tick it.

### How to find a Purchase Order

1. In the warehouse menu, select **Inbound** > **Purchase Orders**.
2. Choose the **Warehouse**, or **All**.
3. Choose a **Status**. **Open or Partially Received** is chosen when the page opens.
4. To find one order, type its Purchase Order number, project number, or GRV number in **Document Number**. A GRV (Goods Received Voucher) is the record of one delivery received on a Purchase Order.
5. To see one supplier's orders, choose the supplier under **Supplier(s)**.
6. Select **Filter**.

The list shows the Purchase Orders that match. The **Status** options are:

* **Open or Partially Received:** The order is still waiting for some or all of its stock.
* **Partially Received:** Some stock has arrived, and more is due.
* **Open:** Nothing has arrived yet.
* **Received:** Everything has arrived.
* **All:** Every order is shown, whatever its status.

To download the list as a spreadsheet, select **Export**.

### What the list shows

Each row shows when the Purchase Order was **Created**, its **Receipts**, and the **Receiving Warehouse**. **Document No** shows the project and Purchase Order number. The row also shows the **Customer**, the **Supplier** and **Supplier Ref**, the **Units** ordered, the **Delivery Date**, and the **Status**.

**Receipts** lists the order's GRVs, one for each delivery received. An open GRV (one that isn't completed yet) is a link: select it to carry on receiving.

These tags show how the order is handled:

* **CD · Cross Docked:** The received stock was sent straight out to the client without being put away (cross docking).
* **DS · Drop Shipped:** The supplier delivers straight to the client.
* **DL · Distribution List loaded:** The project has a distribution list (a spreadsheet of the addresses the order goes to, and the quantity for each). Select the tag to see it.

To start receiving a delivery, select the Purchase Order number under **Document No**. See [Receiving stock (GRV)](/central/warehouse-management/inbound/receiving-stock-grv.md).

### How to view a Purchase Order

In the order's row, select the gear, then **View**. You see the order's lines, and a **Receipt Information** card for each GRV. Each card shows the GRV's reference, who received it, the number of boxes, and whether it's **Open**, **Received**, or **Voided**.

**To carry on receiving:** Select **Continue** on an open GRV's card.

**To see a GRV:** Select the link icon on its card. From there, select **Print** to print the GRV.

### How to move received stock to the shelves

Received stock waits in **PO-Good-Bin**, where it can't be picked. To put it away (move it onto a shelf), create a movement request from the GRV:

1. In the order's row, select the gear, then **View**.
2. Select the link icon on a received GRV's card.
3. Select **Create Movement**.
4. Tick the lines to move. **Available to Move for Document** shows how much of each is still in **PO-Good-Bin**.
5. Select **Create Movement**.

You'll see "Movement request created successfully.", and the list of movement requests opens, with the new request ready to put away. Damaged stock isn't offered here: it stays in **PO-Damaged-Bin** until it's returned to the supplier or disposed of.

If you see "There are no items that are available to move for this document.", the stock has already been moved.

### How to close a Purchase Order

**Close PO** is only offered for an order that's still open, including one that's partly received.

> **Warning:** Closing a Purchase Order cancels it. It's removed from this list and from its project lines, and your accounting system is told to delete it. There's no confirmation, so check the order number before you select **Close PO**.

1. Find the order, as in [How to find a Purchase Order](#how-to-find-a-purchase-order).
2. In its row, select the gear, then **Close PO**.

You'll see "The PO \[number] was successfully closed", with the Purchase Order number in place of \[number].

### Related pages

* [Receiving stock (GRV)](/central/warehouse-management/inbound/receiving-stock-grv.md): receive a delivery
* [Cross Docking](/central/warehouse-management/inbound/cross-docking.md): send received stock straight out
* [Warehouse settings](/central/warehouse-management/warehouse-settings.md): the **Receiving Settings**