> For the complete documentation index, see [llms.txt](https://support.ordereazi.com/central/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.ordereazi.com/central/order-management/settings/organization-setup/system-settings/quote-approval-options.md).

# Quote approval options

Choose what your client must give when they approve a quote online, and whether older quote versions stay open.

When your client approves a quote online, you can ask them for the details you need before you start the order, such as their purchase order number. The **Quote Approval** settings in System Settings decide what the approval page asks for, and what happens to older versions of a quote.

### Before you start

You'll need the **Organization Setup** permission, in the **Settings** permission group. Your quotes need approve and reject buttons, which you add by ticking **Display Ratings** in the quote's document settings.

### How to change your quote approval options

1. In the main menu, go to **Settings** > **Organization Setup**.
2. Select the **Configuration** tab.
3. Under **Quote Approval**, change the settings you need.
4. Select **Save**.

You see "System Settings saved successfully".

### The settings

* **Allow Client Uploads for Quote Approval:** Your client can upload supporting documents when they review a quote. The files appear on the project.
* **Require PO number for Quote Approval:** Your client must enter their purchase order (PO) number to approve. It's saved as the project's **Customer Order Number**.
* **Require PoP number for Quote Approval:** Your client must enter a proof of payment (PoP) reference to approve.
* **Allow Multiple Active Quote Approvals:** Creating a new quote doesn't close the approval links on earlier quotes.

### How multiple active approvals work

Normally, a new quote on a project closes the approval link on the one before, so your client can only approve the latest quote. With **Allow Multiple Active Quote Approvals** ticked, every quote stays open until your client approves one. The others then close, and the project's lines, addresses, and contact change back to match the approved quote.

**Example:** You send a client two options on one project: Quote 1 for 20 standard chairs and Quote 2 for 20 ergonomic chairs. With **Allow Multiple Active Quote Approvals** ticked, both links work. The client approves Quote 1. The link on Quote 2 closes, and the project's lines change back to the 20 standard chairs.

### Related pages

* [System Settings](/central/order-management/settings/organization-setup/system-settings.md): the other settings groups
* [Customer order number options](/central/order-management/settings/organization-setup/system-settings/customer-order-number-options.md): require an order number before approval
* [Quote approval by your client](/central/order-management/documents/sales-documents/quote-approval-by-your-client.md): what your client sees when approving