> For the complete documentation index, see [llms.txt](https://support.ordereazi.com/central/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.ordereazi.com/central/order-management/settings/organization-setup/exchange-rates.md).

# Exchange rates

Set your own exchange rates, so foreign costs and prices use the rate you choose instead of the live rate.

When you buy or sell in another currency, OrderEazi converts the amounts with an exchange rate. By default it uses a live rate. On the **Exchange Rates** tab you can set your own rate for a pair of currencies instead, so your quotes use a known, fixed rate that matches your accounting system.

### Before you start

You'll need the **Organization Setup** permission, in the **Settings** permission group, and the rate you want to use.

### How to add an exchange rate

1. In the main menu, go to **Settings** > **Organization Setup**.
2. Select the **Configuration** tab, then the **Exchange Rates** tab.
3. Select **New Exchange Rate**.
4. Choose the **Source Currency** and the **Destination Currency**.
5. Enter the **Rate**: how much one unit of the source currency is worth in the destination currency.
6. Select **Save**.

You see "Exchange rate created successfully." To change a rate, select **Edit** in its row. To remove one, select **Delete**, then **Yes, delete it**.

**Example:** You import chairs priced in US dollars, and your finance team works at R18.50 to the dollar this month. You add a rate with **USD** as the **Source Currency**, **ZAR** as the **Destination Currency**, and 18.50 as the **Rate**. A chair costing $100 now comes to R1 850 on your projects, whatever the live rate does.

### Which rate is used

When OrderEazi converts an amount, it looks for a rate in this order:

1. **A rate you entered:** The **Source** column shows "Manual". It always applies until you change or delete it.
2. **A rate imported from your accounting system:** The **Source** column shows "Imported" and the date. It applies for 30 days from that date.
3. **The live rate:** If you use Sage One with multi-currency, its rate. Otherwise, a live rate from OrderEazi's exchange rate service.

Rates are used for project lines, supplier costs, purchase orders, the catalogue, and documents.

### Imported rates

If your accounting system records exchange rates, such as on supplier invoices in Xero, those rates can come across on their own. Editing an imported rate turns it into a manual rate, and imports never overwrite a manual rate. Speak to your OrderEazi representative to set up imported rates.

### When a rate can't be saved

* **"Please select both a source and destination currency.":** Choose both currencies.
* **"Source and destination currency cannot be the same.":** Choose two different currencies.
* **"Rate must be greater than zero.":** Enter a rate above 0.
* **"An exchange rate for this currency pair already exists.":** Edit the existing rate instead.

### Related pages

* [System Settings](/central/order-management/settings/organization-setup/system-settings.md): the other settings on the **Configuration** tab
* [Accounting System](/central/order-management/integrations/accounting-system.md): connect the accounting system rates are imported from