> For the complete documentation index, see [llms.txt](https://support.ordereazi.com/central/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.ordereazi.com/central/order-management/settings/data-management/file-upload-sub-categories.md).

# File Upload Sub-categories

Add your own upload sections to a project's documents, such as artwork or proofs, and send their files in emails.

When every file on a project lands in one pile, finding the client's artwork among the proofs and delivery photos takes time. A file upload sub-category in OrderEazi adds its own upload section to every project, such as "Artwork Uploads", so each kind of file has its place.

### Before you start

You'll need the **Data Management** permission, in the **Settings** permission group. If you don't have it, ask your OrderEazi administrator to add it to your role.

### How to add a sub-category

1. In the main menu, go to **Settings** > **Data Management**.
2. Select the **File Upload Sub-categories** tab, then **Add Sub-category**.
3. Enter a **Code**, such as "ARTWORK", and a **Display Name**, such as "Artwork Uploads". Each can be up to 127 characters.
4. Select **Confirm**.

You see "New sub-category created successfully." To change the **Display Name**, open the menu on its row and select **Edit**. The code can't be changed.

### Where sub-categories are used

* **Project documents:** Each sub-category has its own upload section, headed with its display name.
* **Email templates:** Each code has a placeholder: a word in an email template that OrderEazi replaces when it sends the email. For example, `::[Upload Links] ARTWORK::` is replaced with links to that section's files. The links work for 5 days.
* **Workflow steps:** A step that asks for a file can save it into a sub-category.

**Example:** You add "\[ARTWORK] Artwork Uploads". Each project now has an Artwork Uploads section, where your designer saves the client's logo. Your proof email template includes `::[Upload Links] ARTWORK::`, so the client gets a link to the artwork with every proof.

### How to delete a sub-category

Open the menu on its row, select **Delete**, and confirm. A sub-category with files in it can't be deleted. You see "This upload sub-category cannot be removed as it is being used on one or more files."

### When a sub-category can't be saved

* **"A sub-category with that code already exists." or "A sub-category with that name already exists.":** Use a code and name no other sub-category has.
* **"The sub-category code cannot be empty." or "The sub-category name cannot be empty.":** Fill in both fields.

### Related pages

* [Data Management](/central/order-management/settings/data-management.md): the other lists
* [Workflow Manager](/central/order-management/settings/workflow-manager.md): ask for a file at a workflow step